General Contractor
The submission period ended on June 6, 2024.
I. Introduction:
The Tacoma Housing Authority is seeking bids for general contractor
II. Schedule:
| Date | Time | |
|---|---|---|
| RFP Release Date | 05/23/2024 | n/a |
| RFI Deadline | 05/30/2024 | 3:00 pm |
| RFP Submission Deadline | 06/06/2024 | 3:00 pm |
| THA evaluation period | 06/06/2024-06/13/2024 | n/a |
| Notice of Award | 07/02/2024 | n/a |
| Anticipated Contract Start Date | 08/01/2024 | n/a |
III. Scope of Work:
1. Project:
- Provide general contracting services for multi-family housing consisting of mid and low-rise buildings and family properties.
- Work will include capital needs projects, roofing, painting, sheetrock installation, unit turns, and various small projects throughout the portfolio.
2. Pre-Construction Phase:
- Conduct site visits and assessments to determine the scope of work for each project.
- Collaborate with facilities management to establish timelines, budget constraints, and project priorities.
- Obtain necessary permits and approvals for construction activities.
3. Capital Needs Projects:
- Execute capital improvement projects and upgrades, electrical system enhancements, plumbing repairs, and structural improvements.
- Ensure compliance with building codes and regulations.
- Coordinate subcontractors and manage project scheduling to minimize disruption to tenants.
4. Roofing Services:
- Conduct roof inspections and assessments to identify repair or replacement needs.
- Provide roofing repair, replacement, and maintenance services.
- Utilize quality materials and techniques to ensure long-term durability and weather resistance.
5. Painting Services:
- Address and repair any dry-rot damaged wood components at exterior and any rodent-damaged exterior cladding (siding/stucco).
- Prepare surfaces for painting by cleaning, sanding, and priming as necessary.
- Apply high-quality paint products to interior and exterior surfaces.
- Address any lead paint abatement requirements in compliance with regulations.
6. Sheetrock Installation:
- Install sheetrock or drywall in units as needed for repair or renovation projects.
- Ensure proper insulation and soundproofing measures are implemented where applicable.
- Finish sheetrock with tape, mud, and sanding for smooth, paint-ready surfaces.
- Apply wall texture to match existing or owners’ choice.
7. Unit Turns:
- Perform unit turnovers including cleaning, repairs, and cosmetic upgrades between tenant occupancy.
- Address any maintenance issues identified during turnover inspections.
- Coordinate with facilities management to expedite turnover timelines and minimize vacancy periods.
8. Small Projects Throughout the Portfolio:
- Address miscellaneous repair and maintenance needs across the housing portfolio.
- Examples flooring repairs, minor plumbing and electrical work, etc.
- Prioritize projects based on urgency and impact on tenant comfort and safety.
9. Quality Control and Assurance:
- Implement rigorous quality control measures to ensure workmanship meets or exceeds industry standards.
- Conduct post-construction inspections to address any deficiencies and ensure client satisfaction.
- Provide warranty and maintenance support for completed projects, as necessary.
10. Safety and Compliance:
- Adhere to all relevant safety regulations and industry best practices.
- Provide necessary safety training for on-site personnel.
- Maintain compliance with environmental regulations, including proper disposal of construction debris and hazardous materials.
11. Communication and Reporting:
- Maintain open communication channels with facilities management and stakeholders throughout each project.
- Provide regular progress reports, budget updates, and timelines to ensure transparency and accountability.
- Address any concerns or issues promptly and proactively.
12. Documentation and Closeout:
- Maintain comprehensive project documentation, including contracts, change orders, permits, and warranties.
- Ensure proper closeout procedures are followed, including final inspections, punch lists, and turnover of relevant documentation to the client.
This Scope of Work outlines the responsibilities and deliverables expected from the general contractor for the multi-family housing portfolio, covering a range of construction and maintenance services to ensure the safety, functionality, and livability of the properties for residents.
IV. Proposal Requirements:
For the proposals to be considered responsive, vendors should submit the following with their bid packet:
- Cover Letter
- Company Profile and Qualifications
- Completed Contractor/Vendor Intake Form – Exhibit C
- OMWBE Certification if applicable
- MWBE Self Attestation if applicable
- Completed Price List including pricing per item in scope and/or an hourly rate for time and materials
V. Evaluation Criteria:
| Complete Proposal Packet | 20 pts. |
| Cover letter | 10 pts. |
| Company Profile and Qualifications | 20 pts. |
| MWBE Certification if applicable OMWBE certified businesses, if not certified, a self-attestation form must be completed attached) | 10 pts. |
| Price List | 40pts. |
VI. Proprietary Proposal Material:
Any records or materials submitted to Tacoma Housing Authority become public records under Washington State law (see RCW Chapter 42.56, the Public Disclosure Act).
VII. Exhibits to RFP:
RFI Responses:
Q1: Is this prevailing wage?
A1: Some of it could be but most of our portfolio is not prevailing wage.
You do not need to include prevailing wage in your proposal. About 15% of our portfolio could require prevailing wage rates.
Q2: How should pricing be provided?
A2: You can provide an hourly rate per trade and/or a general pricing for all items in the scope.
Q3: Does the THA apply eCFR :: 2 CFR 200.321 — Contracting with small and minority businesses, women’s business enterprises, and labor surplus area firms. to this project?
A3: We do apply 2 CRF 200.317-200.326, Procurement Standards to our contracting.
Q4: Project Duration: Do we have an estimate on how long the overall project is expected to take?
A4: The contract is for 12 – 36 months and is task based, so projects will very.
Q5: Contract Length: What is the anticipated length of the contract?
A5: Same as above
Q6: Budget: Is there an anticipated budget for the project that we should be aware of while preparing our proposal?
A6: No anticipated budget. Tasks will be as needed.
Q7: Additional Information: Is there any more detailed information or documentation available about the project that we could review?
A7: The RFP is to have quick access to a General Contractor for various projects ranging from construction repairs/installations, pressure washing, etc. These are typically smaller projects under $25k. However over the life of the contract there will be several such projects.
Q8: Can you describe the dispatch procedures?
A8: All projects will require a proposal. Projects over $10k will require a proposal from three contractors.
Q9: When repairs are called in what is the expected turnaround time period?
A9: There is no predetermined turnaround time, we understand that jobs need to be scheduled. Anything within a 2-week period would be considered reasonable.
Q10: Will there be a proposal required for everything that we are called out to look at beforehand or is this a “time-and-materials billing” type of situation?
A10: Most work will require a proposal.
Q11: Are there any prevailing wage or Davis-bacon requirements?
A11: We have a few small properties that require prevailing wage, you will be notified of this when we ask for proposal.
Q12: Do you have a Price List template?
A12: No, we will ask for a proposal for each project.
Q13: Do you anticipate the capital needs projects will need performance bonding?
A13: When the work is considered a public work, bonding may be required if it’s over $250,000. For <than $250K, we may hold a 10% retainage.
Q14: What is the estimated size of these projects, particularly the capital needs projects?
A14: Most projects performed under this contract will be under $30k.
Q15: Are multiple awards expected or will this be a single award?
A15: There are multiple projects that will be awarded throughout the life of this contract. Projects under $10k may require a proposal but can be directly awarded. Any project in excess of $10k will need to have three proposals by three different contractors.
Q16: Who are the current incumbent(s)?
A16: None.
Q17: What projects have been completed in the incumbent contract in the past 5 years?
A17: None.
Contact Information:
If you have any questions or require additional information, please contact THA’s contracting team at contracts@tacomahousing.org.
