Request for Proposals:

General Contractor

May 13, 2024

Submission Deadline: May 28, 2024, 3:00 pm

I. Introduction:

The Tacoma Housing Authority is seeking bids for general contractor

II. Schedule:

DateTime
RFP Release Date05/13/2024n/a
RFI Deadline05/22/20243:00 pm
RFP Submission Deadline05/28/20243:00 pm
THA evaluation period05/28/2024-06/07/2024n/a
Notice of Award06/07/2024n/a
Anticipated Contract Start Date06/17/2024n/a

III. Scope of Work:

1. Project:

  • Provide general contracting services for multi-family housing consisting of mid and low-rise buildings and family properties.
  • Work will include capital needs projects, roofing, painting, sheetrock installation, unit turns, and various small projects throughout the portfolio.

2. Pre-Construction Phase:

  • Conduct site visits and assessments to determine the scope of work for each project.
  • Collaborate with facilities management to establish timelines, budget constraints, and project priorities.
  • Obtain necessary permits and approvals for construction activities.

3. Capital Needs Projects:

  • Execute capital improvement projects and upgrades, electrical system enhancements, plumbing repairs, and structural improvements.
  • Ensure compliance with building codes and regulations.
  • Coordinate subcontractors and manage project scheduling to minimize disruption to tenants.

4. Roofing Services:

  • Conduct roof inspections and assessments to identify repair or replacement needs.
  • Provide roofing repair, replacement, and maintenance services.
  • Utilize quality materials and techniques to ensure long-term durability and weather resistance.

5. Painting Services:

  • Address and repair any dry-rot damaged wood components at exterior as well as any rodent damaged exterior cladding (siding/stucco).
  • Prepare surfaces for painting by cleaning, sanding, and priming as necessary.
  • Apply high-quality paint products to interior and exterior surfaces.
  • Address any lead paint abatement requirements in compliance with regulations.

6. Sheetrock Installation:

  • Install sheetrock or drywall in units as needed for repair or renovation projects.
  • Ensure proper insulation and soundproofing measures are implemented where applicable.
  • Finish sheetrock with tape, mud, and sanding for smooth, paint-ready surfaces.
  • Apply wall texture to match existing or owners choice.

7. Unit Turns:

  • Perform unit turnovers including cleaning, repairs, and cosmetic upgrades between tenant occupancy.
  • Address any maintenance issues identified during turnover inspections.
  • Coordinate with facilities management to expedite turnover timelines and minimize vacancy periods.

8. Small Projects Throughout the Portfolio:

  • Address miscellaneous repair and maintenance needs across the housing portfolio.
  • Examples flooring repairs, minor plumbing and electrical work, etc.
  • Prioritize projects based on urgency and impact on tenant comfort and safety.

9. Quality Control and Assurance:

  • Implement rigorous quality control measures to ensure workmanship meets or exceeds industry standards.
  • Conduct post-construction inspections to address any deficiencies and ensure client satisfaction.
  • Provide warranty and maintenance support for completed projects as necessary.

10. Safety and Compliance:

  • Adhere to all relevant safety regulations and industry best practices.
  • Provide necessary safety training for on-site personnel.
  • Maintain compliance with environmental regulations, including proper disposal of construction debris and hazardous materials.

11. Communication and Reporting:

  • Maintain open communication channels with facilities management and stakeholders throughout the duration of each project.
  • Provide regular progress reports, budget updates, and timelines to ensure transparency and accountability.
  • Address any concerns or issues promptly and proactively.

12. Documentation and Closeout:

  • Maintain comprehensive project documentation, including contracts, change orders, permits, and warranties.
  • Ensure proper closeout procedures are followed, including final inspections, punch lists, and turnover of relevant documentation to the client.

This Scope of Work outlines the responsibilities and deliverables expected from the general contractor for the multi-family housing portfolio, covering a range of construction and maintenance services to ensure the safety, functionality, and livability of the properties for residents.

IV. Proposal Requirements:

For the proposals to be considered responsive, vendors should submit the following with their bid packet:

  • Cover Letter
  • Company Profile and Qualifications
  • Completed Contractor/Vendor Intake Form – Exhibit C
  • OMWBE Certification if applicable
  • MWBE Self Attestation if applicable
  • Completed Price List including pricing per item in scope and/or an hourly rate for time and materials

V. Evaluation Criteria:

Complete Proposal Packet20 pts.
Cover letter10 pts.
Company Profile and Qualifications20 pts.
MWBE Certification if applicable OMWBE certified businesses, if not certified, a self-attestation form must be completed attached)10 pts.
Price List40pts.

VI. Proprietary Proposal Material:

Any records or materials submitted to Tacoma Housing Authority become public records under Washington State law (see RCW Chapter 42.56, the Public Disclosure Act).

VII. Exhibits to RFP:

Contact Information:

If you have any questions or require additional information, please contact THA’s contracting team at contracts@tacomahousing.org.

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